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How To Identify Illegal Workers

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How To Identify Illegal Workers

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Security and safety is essential within all buildings, but never more so than in environments with vulnerable people or children. Cleaning organisations providing contract services for establishments must be vetted in the same way as other internal staff, particularly in sectors such as healthcare and education. Your duties as an employer, whether in a school, commercial setting or otherwise, include taking reasonable steps to ensure that staff, pupils or patients are not exposed to unnecessary risk.

As a specialist cleaning company in London, for educational, healthcare and commercial establishments, security is of the utmost importance to us. We have advanced security systems in place and take stringent measures to prevent illegal working, and we ensure that all of our cleaning staff has a legal right to work in the United Kingdom and poses no threat to your establishment.

In this report, we discuss our recruitment methods, which includes a robust four-step vetting process, and why lawful employment of people is so important.


  1. What We Do To Combat Illegal Working
  2. The Consequences Of Illegal Working In The United Kingdom
  3. Julius Rutherfoord: A Fair Cleaning Company In London

What We Do To Combat Illegal Working

Here at Julius Rutherfoord, we take security and safety extremely seriously. All of our staff undertakes the strictest of vetting procedures during our recruitment process, using the latest identification technology and techniques outlined below, similar to those used by Customs personnel at international airports.

Where some organisations might settle for a Disclosure and Barring Service (DBS) check and a quick look at a person’s ID, we use facial recognition techniques and passport and identity scanning technology which recognises fraudulent identity documents. After all, if a person uses a fake ID, no criminal activities will show up on their DBS check.

Our stringent staff vetting process quickly identifies imposters (whereby the holder is simply a “look-alike”) and fake passports or ID documents, and guarantees a 100% legal workforce.

  1. Positive Identity Check – Identity documents are essential for proof of identity, nationality, status within the UK and employment. All of our potential employees must provide photographic ID that has a machine readable zone (MRZ). To ensure that these documents belong to the individual registering with us, our employee registration staff are trained in facial recognition techniques to identify imposters. This may sound simple, but it is a crucial step that some employers surprisingly overlook.
  2. Document Verification – Once an applicant has been positively matched to their documentation, the next step is ensuring that the documents presented in step 1 are genuine. Using a sophisticated document scanner, which electronically scans passports and other suitable documentation to obtain unique information about the person, we reference their identity documents against the world’s largest online ID reference database of over 1,800 types of document from over 200 countries, to verify if the document is genuine or fake.
  3. Children’s Barred List Checks – As a precaution, after we have gone through step 1 and 2 of our vetting procedure, we check all of our potential employees against the Children’s Barred List. This check, which can offers results much faster than a DBS check, will highlight if an applicant is barred from working with children or is on the sex offenders register.
  4. DBS Checks – Once the applicant has passed all three of the above steps, we then request they complete a Disclosure and Barring (DBS) Enhanced Disclosure Application. Once submitted, the DBS application is then returned within 5 working days, and will bring to light certain spent and unspent convictions and cautions, along with other information that the Police believe is relevant for a recruitment decision.

In addition, we also have sophisticated biometric time and attendance systems in place, such as our biometric finger print scanners, which employees have to log in and out of when on-site. This not only ensures that only those authorised to enter premises do so, but also that you get the exact level of service you have paid for.

We track where all of our employees are, right down to the location of our hybrid and low emission vehicles. With over 2250 members of Julius Rutherfoord staff providing services for hundreds of clients across London, our strict management systems are not only imperative for us to deliver a streamlined, effective service, but should also put clients’ minds at ease when taking into consideration security.

The importance of safeguarding in schools

The Consequences Of Illegal Working In The UK

Campaign group Migration Watch UK has estimated that the number of ‘illegals’ currently in the UK is ‘likely to be 1 million’, with the highest proportion of these people residing in London. Whilst it may initially seem harsh to deny any person work, employment laws are in place to protect both workers and British businesses that stay within the law, and illegal workers from being exploited.

There is no doubt about the harmful social and economic consequences of illegal working in the UK. Not only does it undercut British businesses and their workers, but there is also evidence that workers employed illegally are paid less than the minimum wage. In addition, they won’t pay tax and could be doing dangerous work that doesn’t adhere to health and safety regulations.

Dishonest employers who disregard the law by hiring illegal workers may do so to avoid providing adequate working standards, such as the National Minimum Wage. This is harmful to both illegal workers and competing businesses that go to every effort to comply with UK regulations regarding employment.

Under proposals to be included in the forthcoming Immigration Bill (to be introduced this autumn), people who work illegally in England and Wales will face the prospect of a 6 month prison term. Employers who hire illegal workers could also be punished with the closure of their business, removal of licence, or they could face prosecution, in addition to heavy fines. The maximum sentence for employers found guilty will be raised from two to five years.

Julius Rutherfoord: An Award-Winning Cleaning Company Which Prioritises Safety

We are committed to providing exceptional cleaning services at Julius Rutherfoord. All of our staff undergo regular, training at our BICSc accredited academy before they step out in a Julius Rutherfoord uniform, and we have won several awards for our outstanding service.

If you would like more information about how we check and verify the legality of our employees, or are looking for premium cleaning company in London for your establishment, don’t hesitate to contact our friendly and committed team. Call 020 7819 6700, or email

Julius Rutherfoord